Custom software and AI for recruitment firms

Digitup Studio projects start at €1,000, with delivery from 2 weeks. Above that minimum, the price depends on what the tool has to do, which systems it connects to (ATS, email, calendar, WhatsApp) and how much data it handles. A narrow piece, such as follow-up reminders, sits closer to the minimum; semantic search across thousands of CVs or a full Recruitment OS costs more. We propose scope, phases and budget after seeing how you recruit. Depending on the project, payment can be milestone-based, spread over 6 or 12 months or a monthly fee, as we explain in how we work.

The minimum delivery time is 2 weeks, for small, well-defined scopes. A first working version can usually be validated within weeks if the scope is clear; connecting several tools or building a complete recruitment system takes more phases. You do not need the whole platform on day one: you can start with CV parsing or search across your historical database and add WhatsApp, interviews or the client portal later. We do not work with a standard number of weeks; we set the schedule once we understand your process. This is how we approach custom software: in parts, so your team uses something real as soon as possible.

Yes, and it is the first thing we propose: if your ATS works well, it can stay. We can connect to the ATS, the CRM, email, Google Workspace, Microsoft 365, the calendar, Drive, WhatsApp, Telegram, video calls, e-signature and other APIs. With the ATS, integration depends on it offering a reliable API or data export, and we check that at the start, before closing the scope. From there we choose between integrating, syncing, complementing or migrating in stages. The usual approach is to build the missing layer around it, with search, interviews and follow-up automations, without creating another data island.

We design the system with role-based permissions, information separated by client and process, change logs, protected credentials, backups and human review for sensitive operations. A confidential search can be visible only to the person running it. The AI provider is chosen according to privacy, cost and type of task. GDPR compliance with candidates is something you define with your own advisers; we do not give legal advice and we build to those requirements. The European AI Regulation lists among high-risk systems those intended to filter job applications or evaluate candidates, so it is worth defining from the start what a person reviews.

Repetitive work automates well: turning CVs into structured data that the recruiter reviews, searching the historical database in natural language, summarising interviews, coordinating appointments and reminders by WhatsApp or email, requesting client feedback and preparing shortlist drafts. Search across your CVs and notes relies on the same semantic retrieval as a RAG system and can show why each candidate appears. What we do not automate is judgement: who moves forward, who is suitable and who receives an offer remains a human decision. We do not propose an automatic score that rejects people without review. AI organises and prepares; the recruiter evaluates and decides.

Digitup Studio is a technical studio in Madrid founded in 2019 and led directly by its two partners. Stas Nikitin, CEO, handles product and project management; Anton Zverev, CTO, leads architecture and development. They are your point of contact from start to finish, and the project does not pass to a junior team after the first meeting. Depending on what is needed, specialists from our network join in UX/UI, frontend, backend, data or AI, but the people in charge do not change. So whoever listens to how you work a role, from briefing to hire, is the one making the technical decisions.

Not yet: there is no published case study from a recruitment, headhunting or executive search firm on our website, and we prefer to say so clearly. We have built more than 50 projects since we started, and in our case studies you can see pieces similar to what a recruitment firm needs: the back office and order state machine of Tasaciones.com, the RAG over the Mundomar Cruceros catalogue, or AlisaBot, our own chatbot platform with WhatsApp and handover to a person. On the first call we explain how we would apply those pieces to your process.

With a 30-minute, no-obligation call with Anton Zverev, the CTO. You do not need to arrive with a solution in mind: it is enough to tell us which ATS you use, how a CV comes in, how you coordinate interviews and where the thread is lost with candidates and clients. We review the case, propose a technical approach and phases, and also tell you if we think it is not worth building. If it fits, we start with a focused first version. You can book the call or write to us from this page. If you would rather begin with a diagnosis with prioritised opportunities and a roadmap, we offer an AI audit.